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Past Chair - Sue Roberts Scribe - Merrie Welland
Minister - Rev. Cathy Hird Designated Lay Minister - Kara McCluskie
Worship - Scott Henderson CD Adult - Marj Rogers
CD Youth - Anne Woods M&P - Peter Shaw
Property - Alvin Stewart Finance - Betty Skagfeld
UCW - Elaine Stewart Outreach - Ross Church
Visitation - Audrey Henderson Trustee - Jack Stock
Member at Large - Sue Roberts Congregational Life/Communications -
Styn Furness
Division Street United Church now has 9 committees:
Christian Development Adult Christian Development Youth
Christian Outreach Congregational Life/ Communications
Finance Ministry and Personnel
Visitation Property Worship and Sacraments
All committee members are to be church members or
adherents. Each committee should have three elected members (elected by
the congregation), but are encouraged to add to their membership as
they deem appropriate, and may also form sub-committees.
Each committee will appoint a chair from their membership and a representative for their committee to Church Council. The rep to Church Council should be one of the three elected members but any member of that committee may represent it and vote at Council when that representation is in lieu of the elected representative.
Each committee has its own area of responsibility, but as part of the larger body, will work, from time to time, with other committees. Fund raising (or action), whether Property Committee rentals or Congregational Life/CDY roast beef dinner interact with Finance Committee, etc. etc.
Members to Finance Committee and Board of Trustees are elected at the Annual Financial Meeting (usually the first Sunday in February). All other committee members are elected at the Annual General Meeting (usually the first Sunday in May).
CHRISTIAN OUTREACH
1. To promote, within the congregation, support for the Mission and Service Fund and
inform the congregation of their projects, etc.
2. To encourage and co-ordinate special programs and appeals, e.g. Ten Days for World
Development, Food Bank, etc.
3. To be aware of the special needs of the wider community and suggest appropriate ways
to relate to them
4. To suggest ways in which the congregation and its resources, facilities, and/or personnel
may better serve the needs of the community at large.
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PROPERTY
l. To have oversight of the use of the care and maintenance of the properties of the congregation,
including the Church building
2. To have oversight and supervisory responsibility for the cleaning and caretaking of the church and
the maintenance of the grounds
3. To have oversight of the use of the building or property on a rental basis and set rental fees
and authorize use as seems appropriate
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FINANCE
l. To have oversight of the financial affairs of the congregation including:
• to have oversight of securing of contributions of funds and maintain necessary
records
• to disburse money to pay current expenses, salaries, pensions, etc.
in accordance with the budget or as directed by Church Council
• to present monthly a statement of receipts and expenditures
• to present to Annual Financial Congregational Meeting, a detailed statement
of receipts and expenditures, duly audited, and a statement of proposed
expenditures estimated to be required for the next year
2. To prepare a budget for the ensuing year (using estimates of all committees of their
budgetary requirements) and present it to Council at its January meeting
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CHRISTIAN DEVELOPMENT YOUTH
1. To have responsibility for Children's worship and all mid-week youth programs, including
choosing curriculum, selection and training of leaders and teachers and co-ordination of events
and programs
2. To have oversight of Confirmation classes
3. To support Outreach activities for children and youth
(i.e. P.D. DAY Adventures, Vacation Bible Camp)
The Christian Development Youth and Christian Development Adult Committees shall consult from
time to time to define their separate areas of responsibility and areas of joint effort.
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CHRISTIAN DEVELOPMENT ADULT
1. To ensure Adult Christian Education and Bible Study is a priority concern in the life
and programming of the congregation
2. To have oversight of Adult Membership classes
The Christian Development Youth and Christian Development Adult Committees shall consult from
time to time to define their separate areas of responsibility and areas of joint effort.
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CONGREGATIONAL LIFE/COMMUNICATIONS
1. To plan and arrange for the Annual Congregational meetings
2. To evaluate and have oversight over special congregational events and to initiate and plan events to
further social or educational purposes within the congregation
3. To be responsible for and have oversight of the records of the congregation including baptisms,
marriages and burials (done routinely by office and checked by Presbytery)
4. To be responsible for maintaining, revising, updating membership rolls
5. To encourage new member integration
6. Creation of a yearly calendar and its periodic update
7. Co-ordination and placement of information on the church sign, the media, bulletin boards of the
church, the church newsletter and inserts in other mailings and the DSUC website.
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WORSHIP and SACRAMENTS
1. In co-operation with the Minister(s) and the Director of Music, to share in general planning and
to have oversight of the congregational worship
2. To assist with special worship services e.g. Easter, Youth services, etc. or ecumenical services
3. To arrange and have oversight of the Celebration of the Sacrament of Communion, and the care
and use of the Communion Vessels.
4. To have oversight of the appearance of the Sanctuary and use of flowers, banners, etc.
5. To be responsible for Pulpit Supply when needed.
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VISTATION
The Visitation Committee shall undertake the implementation and guidance of a congregational
visitation program along with methods of identifying where needs develop within and without the congregation. This vital committee will oversee the spiritual element of the congregation and will need to enlist many of the members and adherents to fulfill its mandate. It will have to work closely with the ministerial staff.
Top of page
MINISTRY AND PERSONNEL
1. To provide a consultive and supportive agency for church staff and for members and adherents of the
congregation
2. Regularly review responsibilities of all staff and make appropriate recommendations
3. Conduct their work with a high level of confidentiality
4. Members appointed by Church Council for 5 year term
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Each committee will appoint a chair from their membership and a representative for their committee to Church Council. The rep to Church Council should be one of the three elected members but any member of that committee may represent it and vote at Council when that representation is in lieu of the elected representative.
Each committee has its own area of responsibility, but as part of the larger body, will work, from time to time, with other committees. Fund raising (or action), whether Property Committee rentals or Congregational Life/CDY roast beef dinner interact with Finance Committee, etc. etc.
Members to Finance Committee and Board of Trustees are elected at the Annual Financial Meeting (usually the first Sunday in February). All other committee members are elected at the Annual General Meeting (usually the first Sunday in May).
CHRISTIAN OUTREACH
1. To promote, within the congregation, support for the Mission and Service Fund and
inform the congregation of their projects, etc.
2. To encourage and co-ordinate special programs and appeals, e.g. Ten Days for World
Development, Food Bank, etc.
3. To be aware of the special needs of the wider community and suggest appropriate ways
to relate to them
4. To suggest ways in which the congregation and its resources, facilities, and/or personnel
may better serve the needs of the community at large.
Top of page
PROPERTY
l. To have oversight of the use of the care and maintenance of the properties of the congregation,
including the Church building
2. To have oversight and supervisory responsibility for the cleaning and caretaking of the church and
the maintenance of the grounds
3. To have oversight of the use of the building or property on a rental basis and set rental fees
and authorize use as seems appropriate
Top of page
FINANCE
l. To have oversight of the financial affairs of the congregation including:
• to have oversight of securing of contributions of funds and maintain necessary
records
• to disburse money to pay current expenses, salaries, pensions, etc.
in accordance with the budget or as directed by Church Council
• to present monthly a statement of receipts and expenditures
• to present to Annual Financial Congregational Meeting, a detailed statement
of receipts and expenditures, duly audited, and a statement of proposed
expenditures estimated to be required for the next year
2. To prepare a budget for the ensuing year (using estimates of all committees of their
budgetary requirements) and present it to Council at its January meeting
Top of Page
CHRISTIAN DEVELOPMENT YOUTH
1. To have responsibility for Children's worship and all mid-week youth programs, including
choosing curriculum, selection and training of leaders and teachers and co-ordination of events
and programs
2. To have oversight of Confirmation classes
3. To support Outreach activities for children and youth
(i.e. P.D. DAY Adventures, Vacation Bible Camp)
The Christian Development Youth and Christian Development Adult Committees shall consult from
time to time to define their separate areas of responsibility and areas of joint effort.
Top of page
CHRISTIAN DEVELOPMENT ADULT
1. To ensure Adult Christian Education and Bible Study is a priority concern in the life
and programming of the congregation
2. To have oversight of Adult Membership classes
The Christian Development Youth and Christian Development Adult Committees shall consult from
time to time to define their separate areas of responsibility and areas of joint effort.
Top of page
CONGREGATIONAL LIFE/COMMUNICATIONS
1. To plan and arrange for the Annual Congregational meetings
2. To evaluate and have oversight over special congregational events and to initiate and plan events to
further social or educational purposes within the congregation
3. To be responsible for and have oversight of the records of the congregation including baptisms,
marriages and burials (done routinely by office and checked by Presbytery)
4. To be responsible for maintaining, revising, updating membership rolls
5. To encourage new member integration
6. Creation of a yearly calendar and its periodic update
7. Co-ordination and placement of information on the church sign, the media, bulletin boards of the
church, the church newsletter and inserts in other mailings and the DSUC website.
Top of page
WORSHIP and SACRAMENTS
1. In co-operation with the Minister(s) and the Director of Music, to share in general planning and
to have oversight of the congregational worship
2. To assist with special worship services e.g. Easter, Youth services, etc. or ecumenical services
3. To arrange and have oversight of the Celebration of the Sacrament of Communion, and the care
and use of the Communion Vessels.
4. To have oversight of the appearance of the Sanctuary and use of flowers, banners, etc.
5. To be responsible for Pulpit Supply when needed.
Top of page
VISTATION
The Visitation Committee shall undertake the implementation and guidance of a congregational
visitation program along with methods of identifying where needs develop within and without the congregation. This vital committee will oversee the spiritual element of the congregation and will need to enlist many of the members and adherents to fulfill its mandate. It will have to work closely with the ministerial staff.
Top of page
MINISTRY AND PERSONNEL
1. To provide a consultive and supportive agency for church staff and for members and adherents of the
congregation
2. Regularly review responsibilities of all staff and make appropriate recommendations
3. Conduct their work with a high level of confidentiality
4. Members appointed by Church Council for 5 year term
Top of page